Administration Assistant

Why choose us?  

BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.  

We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. 🌍 

What's the role? 

The site Administration Assistant will provide comprehensive administrative and operational support across accommodation, vehicle, and plant management while working closely with the Operations Manager, Workshop Manager, and wider site teams.

Key responsibilities include sourcing and booking accommodation, meeting rooms, and transport for managers and on-site teams, as well as issuing relevant check-in information. The position manages, in coordination with the Group Fleet Administrator and the Procurement Specialist, the full lifecycle of company vehicles, including arranging repairs, MOTs, servicing, hire vehicles, vehicle tax, licence validations, fleet monitoring and maintaining accurate service logs and cost allocations.

This position is central to ensuring smooth daily operations, accurate record-keeping, and effective communication across the business.

Key Responsibilities: 

Accommodation & Logistics

• Source and book accommodation and meeting rooms for managers and site teams.
• Arrange payments and issue check-in information for self-catering stays.
• Work collaboratively with the Operations Manager to meet scheduling and resource needs.

• Coordinate vehicle repairs, breakdown recovery, MOTs, and servicing.
• Organise hire vehicles and manage vehicle tax payments.
• Order company fuel cards as/when required.
• Maintain service logs and allocate vehicle costs to the correct jobs for accounts.

• Ensure plant inspections are scheduled and kept up to date.
• Maintain accurate logs of plant locations and usage.
• Allocate plant costs to the correct jobs and verify hire contracts against invoices.
• Produce hire reports for managers and site supervisors.

• Track manager credit card spending and ensure all receipts are received.
• Conduct driving licence checks for company vehicle users.
• Manage deliveries, post distribution, and office supply orders.
• Produce the weekly resource planner in collaboration with the Operations Manager.  Tracking absence and holiday approvals for manager sign off and inputting into HR system
• Support tender submission paperwork with the Contracts Manager.
• Collect and log weekly timesheets for accounts processing.
• Update hire companies annually with current insurance certificates.
• Prepare and file work packs and support site teams with required documentation.
• Coordinate management meetings, issuing agendas, minutes, and action logs.
• Order fuel when required.

What we’re looking for: 

• SVQ / NVQ Level 2 or 3 in Business Administration (or equivalent on-the-job experience) is desirable.
• Competent in Microsoft Office (Word, Excel, Outlook) and MS IT systems - essential
• Strong organisational and time management skills with excellent attention to detail.- essential
• Familiarity with electronic document management systems would be advantageous.
• Excellent social and communication skills, with the ability to engage confidently and professionally with colleagues, clients, and other stakeholders is essential
• The ability to work independently in a busy office environment and communicate effectively with multiple stakeholders is essential
• A methodical approach to filing, record keeping, and data accuracy.
• Experience in a construction environment would be advantageous; however, this is not essential as full training and support will be provided

What's in it for you?  

• Competitive salary 
•  Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part time roles)
•  Flexible and Hybrid working options (role dependant)
• Life insurance – 4 x annual salary 
• Enhanced Company Pension scheme 
• 24/7 free and confidential Employee Assistance Programme 
• GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
• BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
•  Family friendly policies including Enhanced Maternity/Paternity
• Bike2work scheme 
• Long Service Awards
• Developing our people is important to us - we support and encourage development by offering ongoing professional development and training.