Site Administrator

Why choose us?

BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.  

We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. 🌍 

What's the role?

We are seeking a highly organised and proactive Construction Site Administrator to support the efficient delivery of a major HV cable installation project in Caithness. The successful candidate will play a key role in maintaining accurate project documentation, coordinating site administration tasks, and ensuring compliance with company and client document control procedures.

Working closely with the project management and site teams, you will manage document registers, control the flow of information between site and head office, and provide general administrative support to maintain smooth daily operations on site. Although the role will be initially recruited on a fixed term basis, it may have potential to be made permanent based on workload.

Working conditions - Monday to Friday , 42.5 hrs per week. We can offer a degree of flexibility with start and finish times however due to the nature of this role an onsite presence will be required 5 days per week.

Key Responsibilities: 

• Establish and maintain document control systems in line with company and client requirements.
  
• Ensure accurate and timely filing, tracking, and distribution of project documentation including drawings, permits, method statements, inspection reports, and correspondence.
• Preparation and filing of mobile work packs for multiple site teams 
• Support site management with preparation of site records, daily diaries, timesheets, and delivery documentation.
• Maintain registers for incoming and outgoing documents, RFIs, NCRs, and other controlled forms.
• Assist with compilation of HSEQ documentation, toolbox talks, and audit preparation.
• Coordinate site meetings — issue agendas, minutes, and follow-up actions.
• Manage administrative duties including visitor logging, inductions, stationery and PPE orders, and maintaining site noticeboards.
• Provide general support to project teams to ensure document accuracy, version control, and efficient retrieval of information

What we’re looking for: 

• SVQ / NVQ Level 2 or 3 in Business Administration, Construction Administration, or Project Support (or equivalent on-the-job experience) is desirable
• Competent in Microsoft Office (Word, Excel, Outlook) and general IT systems.
• Strong organisational and time management skills with excellent attention to detail.
• Familiarity with electronic document management systems would be advantageous
• The ability to work independently in a busy site-based environment and communicate effectively with multiple stakeholders.
• A methodical approach to filing, record keeping, and data accuracy
• A full UK drivers license (due to site location)
• Experience in a construction or civil engineering environment, ideally within utilities or HV cable installation projects would be advantageous however not essential as full training and support will be provided.

What's in it for you?

•  Competitive salary 
•  Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part time roles)
•  Flexible and Hybrid working options (role dependant)
• Life insurance – 4 x annual salary 
• Enhanced Company Pension scheme 
• 24/7 free and confidential Employee Assistance Programme 
• GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
• BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
•  Family friendly policies including Enhanced Maternity/Paternity
• Bike2work scheme 
• Long Service Awards
• Developing our people is important to us - we support and encourage development by offering ongoing professional development and training.