Administrator

We seek a detail-oriented and organised individual to join our PMO team as an Administrator/ 

The Administrator will support the Project Planner and Project Manager roles in coordinating project activities.

This role involves handling administrative tasks, facilitating communication, and ensuring that project documentation and processes are maintained accurately and timely.

The Administrator will also help manage schedules, track project progress, and assist in ensuring that the project stays on time and within budget.

• Project Documentation: Assist in the creation, maintenance, and distribution of project documentation, including project plans, status reports, meeting minutes, and other relevant materials.
• Project Coordination: Support project managers in coordinating activities, resources, equipment, and information. Ensure project deadlines are met and project deliverables are completed on time.
• Data Analysis: Collect and analyse project data to identify trends, issues, and opportunities for improvement.
• Meeting Support: Schedule, organize, and participate in project meetings, including preparing agendas, documenting meeting minutes, and tracking action items.
• Communication: Maintain effective communication with project stakeholders, including team members, clients, and management. Provide regular updates on project status and any potential issues.
• Administrative Tasks: Perform various administrative tasks to support the PMO, including filing, data entry, and office organization.
• Process Improvement: Assist in developing and implementing PMO processes and procedures to improve efficiency and effectiveness.

Qualifications

• A bachelor’s degree in business administration, Project Management, or a related field. Relevant experience may substitute for the degree requirement.

• Strong organisational, analytical, and problem-solving skills.
• Strong IT literacy and the ability to learn new systems quickly.
• Excellent communication and interpersonal skills, with the ability to work effectively in a remote team environment.
• The ability to foster a positive work environment that promotes motivation, teamwork, and high morale.
• Ability to manage multiple tasks and priorities in a fast-paced environment.

Experience

• Minimum of 2 years of experience in administration.
• Experience with project management software (e.g., Microsoft Project, Trello, Asana) is desirable