Operations Coordinator

Why choose us? 

BRUSH Group provides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.  

We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. 🌍 

What's the role? 

The Operations Coordinator role at Eta projects - part of the BRUSH Group - will provide essential support to the directors and operational teams across MEP, Power Infrastructure, and Authorising Engineering functions. The role involves ensuring accurate data entry into the business operating system (MS Business Central), collating and tracking purchase orders and uploading project information across internal systems to support bids and client requirements. 

In addition, the role includes oversight within the office, including COSHH compliance, fire safety, and liaison with landlords, as well as supporting team collaboration events, visitor management, and meeting room bookings. The ideal candidate will be organised, proactive, and collaborative, capable of managing multiple tasks while providing professional and effective support to all levels of the business.

Working Conditions - Office based role Monday - Thursday, flexible working from home on a Friday dependant on workload. 9am-5.30pm . 37.5 contractual hours per week.

Key Responsibilities: 

• Liaise with operational team (MEP, Power Infrastructure and AE) to input data into our business operating system (MS Business Central). 
• Collating purchase orders from customers to ensure they are raised by the appropriate internal team member and approved.
• Gathering requirements from operations team members across Authorising Engineering, MEP and Power Infrastructure to ensure data entry accuracy.
• Performance reporting- monitor main KPIs and escalate to Associate Directors.
• Collaboration- working across all departments to ensure project information is up to date and correct.
• Accreditation auditing-support directors with gathering information into drop box.
• General office reception duties/administration- stationary ordering, greeting visitors, refreshments, ordering lunches, team collaboration days/events.
• H&S requirements in the office- COSHH requirements, fire extinguishers, landlord communications.
• Setting up and booking meeting rooms for Eta and wider BRUSH Group visitors.
• Uploading project information for operational teams into systems and SharePoint to support with bids and client requirements.
• Answering all calls to the office.
• Minute taking when required for management meetings and sharing actions.
• General support as required to all directors across the business to support the operational effectiveness of Eta

What we’re looking for:

• Organisational Skills: Ability to manage multiple tasks, coordinate data entry, and ensure accuracy is essential.
• IT & Systems Proficiency: Strong knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and ideally experience with MS Business Central or similar ERP systems. Competent in using MS systems, SharePoint, and other internal platforms to upload and manage project information is essential.
• Communication: Strong verbal and written communication skills and cross-department collaboration is essential. 
• Attention to Detail: Accuracy in data collation and purchase order tracking is essential.
• Teamwork & Collaboration: Ability to work across multiple departments is essential
• Knowledge of H&S regulations, including COSHH, fire safety, and general office safety.

• Previous experience in office administration, reception role or operational support in a multi-disciplinary environment is essential
• Experience liaising with multiple teams is essential
• Experience in data entry, record keeping, and reporting is essential
• Supporting management with documentation for auditing.
• Customer-facing experience, including handling calls, greeting visitors, and supporting meetings is essential

What's in it for you?  

• Competitive salary 
•  Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part time roles)
•  Flexible and Hybrid working options (role dependant)
• Life insurance – 4 x annual salary 
• Enhanced Company Pension scheme 
• 24/7 free and confidential Employee Assistance Programme 
• GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
• BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
•  Family friendly policies including Enhanced Maternity/Paternity
• Bike2work scheme 
• Long Service Awards
•  Developing our people is important to us - we support and encourage development by offering ongoing professional development and training.